Manage your expense reports with ease
The expense report management system simplifies the processing of expense reports and gives you better visibility on every expense. Your employees enter their expense reports online. Their request is then reviewed by their manager, who approves or rejects it.
Même dans les TPE - PME, les déplacements professionnels et les voyages d'affaires sont la norme. Les professionnels doivent être mobiles pour conquérir des marchés, fidéliser des clients éloignés géographiquement, rencontrer des prestataires et des fournisseurs, avoir accès aux meilleurs conseillers même s'ils ont éloignés de plusieurs centaines de kilomètres.Self-service expense entry for employees
With our expense report management solution, employees can enter their expense reports on their own through a web interface, speeding up processing while making entries more reliable thanks to expense templates (hotel, train, taxi, metro...). Expense entry is reliable, taking into account the limits set in advance for each type of expense, centralizing attachments (receipts, photos, PDF files, emails…) and managing comments explaining exceptional expenses (limit exceeded, unforeseen events…).
Expense report tracking
Employees are informed in real time of the status of their expense reports (in progress, rejected…), and can explain their expenses (with a history).
Workflow
The expense management module includes a workflow allowing managers and line managers to approve or reject expenses.
Simplify and optimize the expense report control process in your organization.
Spending control
EM-Soft - Expense Reports gives you better control over employee spending (limits exceeded…), while remaining flexible enough to grant exceptional exemptions case by case.
Reminders and alerts
It is an adaptable solution that manages reminders and alerts to guarantee processing times, and handles temporary delegations for department heads (leave, travel, illness…).
Analytics and export
The application provides analytical management of expense reports (by project, by department…) for re-invoicing or detailed profitability analysis.
Benefits and stakes for the company
Better expense report management saves time and brings transparency to the company. The risk of errors is reduced, and working with the accountant becomes easier.
● Time savings: overall, the time spent managing expense reports is cut in half
● Less paperwork (printing, storage….),
● Lower risk of human error,
● Easier exchanges between departments and with the accountant in charge of the company's bookkeeping,
● Access to expense reports while on the move, traveling, or for employees who work at third-party locations,
● Better spending control, essential to limit unnecessary expenses and/or spot abuse
Thanks to our very simple interface, your employees can quickly enter their expense reports. EM-Soft Expense Reports adapts to your reimbursement policy so you can better control your employees' expenses:
- Expense management: flat rate / actual / capped actual…
- Spending limit management
- Mileage allowances based on pre-programmed routes
- Company vehicle management
- Suivi multi-devises
- Breakdown by analytical axes
