MT SOFT's mission order administrative module lets you easily create and manage mission orders for your employees. This cross-functional feature is part of the common core of MT SOFT's administrative module. Even in small and medium-sized businesses, business trips and travel are the norm. Professionals must be mobile to win markets, retain geographically distant customers, meet service providers and suppliers, and access the best advisors even if they are hundreds of kilometers away. The approval request to the manager, with email notification, is automatic.
Travel expenses are recorded with a breakdown of spending by type (travel, transport, accommodation, parking, meals...).
The main features are expense analysis by customer and project, and exporting amounts to your accounting system.
For employees
● recording of travel expenses with a breakdown of spending by type (transport, accommodation, parking, meals...)
● allocation of expenses to project, client or activity accounts
● approval request to the manager with automatic email notification (N+1, N+2)
For managers
● approval or rejection of travel expenses (with optional supporting comments) - several levels possible
● automatic email notification of the decision to the employee
● travel expense history per employee
● analysis and review of expenses by processing period, expense category and employee
● access to summaries, reports and various dashboards
● Approval workflow management
● Management of employees individually or in bulk
● faster, simpler management of expense advances
● definition of reimbursement rules according to the type of expense: mileage scale, actual costs, actual costs with a cap, flat rates
● tracking of spending trends by period, type, employee or team
● breakdown of spending by type and period
● data and KPI export
Travel control
MT-Soft gives you better control over your employees' mission orders (travel), while remaining flexible enough to grant exceptional exemptions case by case.
Reminders and alerts
It is an adaptable solution that manages reminders and alerts to guarantee processing times, and handles temporary delegations for department heads (leave, travel, illness…).
Analytics and export - KPI
Summaries delivered through dynamic dashboards
Additional features
- multi-currency entries with automatic application of exchange rates
- interface with any external software or information system (export to Excel, CSV, PDF and XML) - eliminating re-entry steps and the associated risk of errors.
- Import of bank files
- Registration of your company and employees (last name, first name, email…);
- Definition of your expense types and any reimbursement limits;
- Definition of the managers responsible for approving expense reports, profiles and access rights;
- Software testing and delivery.
Benefits and stakes for the company
Better expense report management saves time and brings transparency to the company. The risk of errors is reduced, and working with the accountant becomes easier.
● Time savings: overall, the time spent managing expense reports is cut in half,
● Less paperwork (printing, storage….),
● Lower risk of human error,
● Easier exchanges between departments and with the accountant in charge of the company's bookkeeping,
● Access to expense reports while on the move, traveling, or for employees who work at third-party locations,
● Better spending control, essential to limit unnecessary expenses and/or spot abuse
